Legal
Privacy Policy
How we collect, use, and protect your information.
Anchor Homeschool Co-op is committed to protecting your privacy and the privacy of your children. This policy explains what information we collect through our website, our online co-op portal, and our paper and in-person processes, how we use it, and how we protect it.
What We Collect
Depending on how you interact with us, we may collect:
- Contact information for parents and guardians (name, email, phone, address)
- Emergency contact information
- Student information (name, date of birth, grade level, class enrollment)
- Health and safety information you choose to share, so we can respond appropriately in an emergency
- Agreements you sign as part of membership, such as volunteer, fee, and liability terms
- For teachers: background check and statement of faith acknowledgments
- Basic technical information when you sign in to our online portal, used only to help keep your account secure
- The digital passes we use to check students and adults in at co-op
- A photo, if you choose to upload one for yourself or your students, shown in the app
- Drawn signatures and signed copies of the forms you complete
We do not collect payment card or bank account numbers. Payments you make to us are recorded in our system as proof a payment happened; they are not processed through our systems.
Other Information the App Keeps
The online portal also keeps records of sign-ins and of errors, the settings that let your phone receive notifications, and a private calendar link if you use one. The app uses outside services to display fonts and to draw QR codes, and those services can see that your device visited a page.
Health information. Families may give us a student's medical conditions and allergies. We use them to keep students safe at co-op. Teachers and the volunteers who need them for their role receive the details, and leadership can see them. Signed copies of forms that include health details are emailed to the person who signed. Backups kept to restore lost records may also hold them.
Teachers on the website. The public website lists teachers by first name and last initial with the classes they teach.
How We Use It
We use this information to run the co-op: to communicate with you, manage registration and enrollment, coordinate volunteers and classes, respond to health and safety needs, and keep accurate records. Some agreements you complete online are electronic signatures, with the same legal effect as signing on paper, and we keep a record of exactly what you agreed to and when.
How We Protect It
Your information is stored using secure cloud services, and access is limited to the leadership, teachers and volunteers who need it for their role. Online accounts use modern security practices, including automatic session expiration. We record sign-ins from new devices, and you can sign out of all of your devices at any time from your Account page.
Sharing With Others
We do not sell or rent your personal information. We use trusted service providers to help run our website, forms, and online portal; they may only use your information to provide those services to us. We may also use additional tools to help manage co-op operations efficiently, always with the same protections described in this policy.
How Long We Keep Information
We keep information only as long as needed for the purpose it was collected, and in some cases longer where our records or the law require it (for example, financial records and signed agreements). When information is no longer needed, we delete or de-identify it in the app. Backups kept only to restore lost records may still hold older copies.
Your Choices
You can ask us to update, correct, or remove your information, or opt out of communications, at any time by emailing [email protected]. We may keep records we need to keep, such as signed agreements and payment records. If you opt out of communications, you will not receive important information about co-op, such as registration information and dates. If a family withdraws, certain sensitive information is automatically removed from active use after a period of time, except where we're required to keep it, such as during an open incident or legal matter.
Children's Information
Our online portal is used by parents and teachers, not by children directly. You must be 18 or older to have an account. Any student information we have is provided by a parent or guardian.
Changes to This Policy
We may update this policy. We'll post the revised version here with a new "Last Updated" date.
Questions About Your Privacy?
If you have questions or concerns, please contact us at [email protected].